For interior designers
The client thinks your fee includes the sofa.
Interior design proposals fail in a specific way: the client reads one number and mentally merges design fees with furnishings, procurement, and trades. Then the first furniture schedule arrives and the conversation becomes uncomfortable — not because anyone was dishonest, but because a flat PDF made two very different kinds of money look like one.
ApeiroCraft gives you a proposal built for that separation. Room-by-room scope, design fees stated apart from procurement, and approval gates before anything is ordered — sent as a link you can see them open, signed in the browser, and turned into the first invoice automatically.
Where interior design projects go sideways.
Fees confused with furnishings
A single total invites the client to compare your design fee against the cost of a sofa. When the two are separated in writing — with the procurement basis stated — the fee reads as professional service rather than markup.
Ordering before sign-off
A verbal 'yes, love it' at a site visit, then a supplier order, then a change of mind. Without a written approval gate at each phase, the cost of that reversal lands on you and it is rarely recoverable.
Revisions without a ceiling
Concept, then a revised concept, then a third direction because a family member has opinions. Name the revision limit in the proposal, not during revision four — by then any limit you introduce sounds like a penalty.
From site visit to first invoice.
See when they open it
Read receipts with timestamps. Domestic projects often involve two decision-makers — repeat opens usually mean the proposal has reached the second one.
Scope and approval gates, signed
Room-by-room scope, phase gates before procurement, revision limits, and the fee structure all signed in one document, with the signer's name, email, and timestamp captured immutably.
Invoice the design fee in a click
The accepted proposal becomes the invoice with the same client and figures. Bill the concept phase before you start drawing, and the procurement stages as each gate is passed.
One record per project
Client notes, supplier decisions, tasks, and every signed document on the same record. When they ask what was agreed for the second bedroom, the answer takes ten seconds.
A designed PDF vs a proposal you can track.
Designers usually produce the most beautiful proposals of any profession. That is not the problem — the problem is that a beautiful PDF still tells you nothing once it's sent, and still can't be signed.
Presenting fees
Docs / InDesign + PDF + email
One project total. The client reads it as the cost of everything, including furniture.
With ApeiroCraft
Design fees stated separately from procurement and trades, with the basis for each written out.
Knowing they read it
Docs / InDesign + PDF + email
You don't — and with two decision-makers at home, you can't tell whether both have seen it.
With ApeiroCraft
Timestamped opens, including repeat views from a second session.
Approvals before ordering
Docs / InDesign + PDF + email
A verbal yes at a site visit, which is unrecoverable if the client changes direction.
With ApeiroCraft
Written phase gates in the signed scope — nothing is ordered until the gate is passed.
Revisions
Docs / InDesign + PDF + email
Open-ended, because a static document rarely names a limit.
With ApeiroCraft
A stated revision count in the signed proposal, agreed before the first concept is drawn.
Billing the phases
Docs / InDesign + PDF + email
Rebuild each invoice by hand from the spreadsheet and hope the figures still match.
With ApeiroCraft
Invoices generated from the accepted proposal, so the numbers cannot drift between documents.
- Free plan with no card and no expiry.
- Your own payment links, in your own currency.
- Flat pricing per workspace, not per seat.
Common questions.
What's the best proposal software for interior designers?
The one that keeps design fees visibly separate from procurement, holds approval gates before anything is ordered, and turns the signed scope into staged invoices. ApeiroCraft does that alongside client notes, tasks, and CRM in one subscription, free to start and from $19/month.
How do I separate design fees from furnishing costs in a proposal?
State them as distinct sections with distinct bases — design fee as a fixed sum or percentage, procurement handled at cost plus a stated margin or on a specification-only basis. The free interior design template is structured this way, because merging the two is the single most common cause of an uncomfortable conversation in month three.
Can I bill in phases as the project progresses?
Yes. Write the phases into the proposal — concept, developed design, procurement, installation — and invoice each as its gate is passed. Every invoice draws the client and figures from the signed document.
Does it handle approval gates before procurement?
The proposal defines them and the signature makes them binding: nothing is ordered until the relevant phase is approved. Tasks in the workspace let you track which gates have been passed on each project.
Is there a free interior design proposal template?
Yes — a free interior design proposal template with room-by-room scope, approval gates before procurement, and fees kept clear of furnishings. No account or email needed.
How much does it cost?
Free plan with no expiry and no credit card. Paid plans start at $19/month flat for the workspace, and every plan includes every feature — plans differ only in capacity.
Separate the fee from the furniture. In writing.
Set up your workspace in under a minute, start from the interior design template, and send your next project proposal today.
Start freeKeep reading
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